11 desk booking and workspace optimisation tech tactics to reduce workplace re-entry anxiety


26 Aug
26Aug

74% want to get back

A recent global study by JLL (2020) revealed that, while people's expectations of how and where they physically work have changed over the last year, the need to be back in the workplace is very real.

74% of employees surveyed said they were seeking a return to the workplace.office location benefits

A hybrid working-week experience

In another survey, Slack found that 72% of employees want a 'hybrid' agreement involving both remote and in-office work, going forward.

Flexibility is going to be the name of the game.

Working from home, hot desking, and home/office working-time splits are all likely to be baked into the return-to-the-workplace model for many, if not most, previously office-based workers - all with the focus on employee wellbeing.

Managing anxiety around workplace return

More stats: A recent survey by AVIVA (2020) found that UK workers reported risk of infection (32%) and social distancing (22%) as their top two concerns with returning to the workplace.

It's clear that alongside the need and want to get back to the office, there are some natural ‘re-entry anxieties’

Further research from O.C. Tanner (2020) reported that implementation of a sound and well communicated COVID-19 strategy helped to reduce workplace-related anxiety levels by 37%.

So what are the key factors in a practical, easily-managed social distancing plan for workplace re-opening? 

Here we explore them, and how tech can play a crucial role.

5 key tactics for your building Covid-secure social distancing into desk booking

  1. Make sure your workspace manager has a real-time view of occupied desks 
  2. Enable managers to flag desks as unavailable, based on real-time occupancy and social distancing requirements
  3. Ensure alerts are sent to facilities and users when the floor capacity limit has been reached
  4. Require and enable workplace visitors to agree to terms & conditions upon arrival, including critical social distancing information
  5. Report on adherence to social distancing, and communicate your success to your teams

Where desk booking software comes in

The right choice of desk booking system will enable your workspace managers to deliver on each of these 5 key tactics, encourage employee confidence and reduce re-entry anxiety.

Contactless workspace check-in

Understanding which desks and meeting spaces are currently occupied, and which can be occupied while maintaining distancing requirements, relies on desk and workspace check-in.

And in 2021 it’s going to be all about contactless check-in.

Look for these capabilities when planning for your desk booking and workspace tech solution to allow flexible, contactless workspace check-ins:

1. QR Codes

Placed on desks, outside meeting rooms, or at reception to enable booking, check-in, and check-out using a mobile device

2. Docking Stations

A windows client application installed onto a user’s device that detects a docking station connection and automatically checks them in upon docking

3. Presence-Detection Sensors

Placed under a desk or in the ceiling to enable the automatic detection of user Smart Sensors (RFID Card / Smartphone Tap)

4. Facial Recognition

Ideal for visitor management, where users can automatically check-in previous visitors through facial recognition technology

5. Manual Check-In

A low-cost and rapid deployment approach enabling manual check-in via a mobile app or web booking tool

6. Smartphone check-in and out (or using an RFID card) through Bluetooth-detection or a card reader

Discover how Space Connect's radical approach to workspace tech makes choosing your desk booking system a no-brainer.

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